TGIF!

Friday, October 12th

Jamie- Please contact Marie Vincent about the RSOs we found for her. In addition, please respond to emails/voicemails and enter the SR cards into the system. Finally, please file anything in the filing bin! Thank you.

Lizzette- From 11-12 you are working the E.D. desk. I really need you do the bulletin boards and take the box of clothes to the lost and found in the campus center. From 12-3, please work reception. Please check email/voicemail, sign up anyone new for treasurer workshops, do filing, and enter any SR cards/anti-hazing/information forms into the computer.


Kyle- From 12-3 I have you on event development. I want you to work on the SR Listserv thing I wanted you to do yesterday. Here are the instructions:
Here's the web address to the sr-l list serve: http://list.umass.edu/mailman/admin/sr-l/logout
The password is umass07. If you can't figure out how to add and remove names and
addresses, let Phee know and she will come down. Make sure you intial the box at the bottom where it says "SR listserv" on the SR cards.
Also, if you have time leftover, could you go through AllInfo and look at the groups that are frozen and check their requirements. If their requirements are all checked off and they are not unfrozen, could you please change that! You will need to sign in as operator1 and the password is goodday. Thanks.

Lawrence- Please work reception for the shift you are covering this afternoon. I really need you to make sure that all emails/voicemails have been responded to before you leave. In addition, every form in the bin to go upstairs MUST be taken up at the end of the day. Do not forget to put the Paycheck boxes and clipboards in the closet (Locked) when you leave.

Elyse- Please work event development. If there are any SR cards to be put into listserv please do that. In addition, please make sure that all runs are done at the end of the day. Thanks!

RSO Treasurer Meeting

**PLEASE BE AWARE!***

Allen Brainerd, the Director of Finance and Business Services, is hosting a RSO Treasurer Training Workshop on three different dates in Oct. and Nov. To sign up, treasurers will be emailing our csd@stuaf.umass.edu email address!
EVERY DAY we need to check this email and sign up anyone that signs up for those sessions. The sign up sheets are on the reception desk. Treasurers can sign up in person as well!

**Please note that there is a maximum capacity of 20 people per workshop. There is a sign up sheet for treasurers who are interested in going to a session, but can't make it because either the dates don't work with their schedule or the session was full!

2 more days...

Happy Thursday!!!

Only 2 more days until the weekend...

**Don't forget to put in your hours for payroll on Friday**

• Thanks for all your hard work so far this week. Thanks to Djade and Kyle's heavy lifting, the conference room is almost functional!! Thanks guys! I am working to determine a date and time for our staff meeting and I'll let you know. Next week I am going to sit down with each of you and go over event development step-by-step. Hopefully as the semester rolls along we will have more people coming in to plan their events...after all, this is why we are all here!

Lizzette- You are alone this morning and I need you to cover reception. Please primarily work on data-entry with the SR cards, info sheets, and anti-hazing compliance forms. Also, could you please call Paula and ask her what she wants us to do with the box of magazines up here for her. If there is filing to be done, please do that too! I also want you to check both email addresses and voicemail and respond to them!

Djade- Thanks again for your work yesterday, the conference room looks AWESOME! For your shift, you are going to do reception. Similar to Lizzette's tasks, please work on any data-entry and filing. Depending on what Phee wants, I might have another data-entry task, but that will be determined later this morning.

Lawrence-Please do event development for your shift this afternoon. I will need you to first and foremost post and update the bulletin boards downstairs. Please take down any event flyer that is old and any cards that might have been slipped through the cracks. Please post any new flyers in the top hanging bin. Also, there is a box of clothes on the desk that is to take to lost and found at the Campus center info desk. Please bring it over today!

Kyle- I would like you to be our receptionist until 3:30 and then switch to event development. When you are doing event development, please work on adding the SR cards in the bottom hanging bin into the SR listserv. If there is not instructions on how to do that by the time you arrive, please ask Phee!

Jamie- I would like you to do event development for the first hour (2:30-3:30) and then reception until close. Please work on the task I assigned you the other day if you have time! Also, Allen told me that if we lock up the paychecks we can keep them down here! So, at the end of the day before you leave, lock up the paycheck boxes and clipboards in the closet where your mailboxes are. Tomorrow morning please remember to bring them back out! Finally, can you make sure that the pinkish/purple rug in the conference room is placed outside our door at the end of the day with a "TRASH" sign on it for facilities pick up!

Kyle and Jamie- Please make sure that all runs are brought upstairs before or when you close!!!

Staff Meeting

Dear ECOs,
We need to schedule a staff meeting for next week!
Please post a comment with your availability from
Monday 10/15-Friday 10/19.

By the end of the week I will have put together a meeting time.
It is important that in this meeting we are all there.

And remember...only academics override your work commitments.
Any RSO business needs to be scheduled around the meeting.

Wednesday Tasks

Good Morning!

• Please be aware that Rafi is no longer doing data entry upstairs, so we will be in charge on putting the activation information into the system. So, as anti-hazing, info sheets, and SR cards come in, please be sure to enter them into the system and file them afterwards.
  

Elyse- Please work reception from 9-11. I need to you first and foremost work on the Mari Vincente request on the desk. You might need to contact the orgs. first to ask if they would be interested before contacting her with the information. Please respond to emails and voicemails as they come in and work on data entry and filing any activation forms as well. When you close tonight, please remember to leave the "trash" items from the conference room outside the resource center with a big "TRASH- Please take away" sign on it for facilities to see and move! Thanks!

Lizzette- You are on event development this morning. I need you to work on a task of data entry for Melissa. I will give you instructions in the morning and the papers are on the event development desk. Please try to work hard on getting that done ASAP!!!

Danielle- Please work reception from 11-2:30, and then move to event development from 2:30-3:30. As receptionist, please make sure that filing is done, as well as any data entry. I would really like to start moving out the junk around the receptionist desk, so please take a look at all of it and let me know what we have so I can determine whether to save it or pitch it!

When you work event development, I want you to make any runs upstairs and then take a trip to the Campus Center lost and found to drop of the bag of clothes I left behind the reception desk for them. This is the first step in making this area cleaner!!! If you have time, please do the bulletin boards downstairs. Thanks :)

Djade- Your task this afternoon, while doing Event Development, is to help us clean out the conference room. The boxes to the left of the conference door are lloyd's UMass laundry bags and they need to be moved into the storage closet on the left. Please work hard today in moving those boxes into the closet. The boxes should go on top of the two black PA boxes (I put purple notes on them for you so you know) and also put them on the floor next to the popcorn machine at the back wall. The MAIN thing we need to make sure is that the white soda bin can still fit in the room! If you have ANY questions, please contact Lloyd! When you are done with that, there are items in the conference room that need to be moved upstairs and to the dungeon. I will mark them clearly in the conference room for you to take. I appreciate your help in the heavy lifting, Byron is stressing the need for RSO use of the space so we need to get it cleaned out as soon as possible! **Please initial these posts and send me a biography today before you leave!!!!!!!

Lawrence- Please work reception for your shift. Before the end of the day I need you to make sure all emails and voicemails have been responded to, filing has been done, and data-entry has been finished. Do not leave anything in the hanging bins for tomorrow. **Please send me a biography today before you leave!!!!!!!!

RSO OIT accounts

Hi everyone,
We're having a bit of confusion about OIT accounts so I want to let you know what's going on so we can all try to be responsive to our customers and not give them a run around. All RSO accounts include e-mail and web pages, although not all RSOs use both. So if you get questions about one or the other, the answer is the same. They see me to create a new account or reset a password for an old account. The confusion comes in because all accounts are "owned" by Allen Brainerd. So if they talk to OIT they are told to see him. But they should really see me. So when anyone comes in to see someone about their OIT account they shold see me, even if they ask for Allen.
Thanks, Phee

Tuesday

Good morning,
I hope that everyone had a nice long weekend! I will be in before noon, but I wanted to give a heads up to the two coming in at 11 as to where they will be sitting.

Elyse and Jamie- Thanks for your work today!

Danielle- To start off, I would like you to sit at Event Development. Please take your break at 2pm. Please check the event development email and respond to anything that needs to be responded to. When Lawrence leaves, I will have you move to reception desk. If there is any filing to be done, please do so. Thanks!!

Lawrence- I would like you to work reception desk this afternoon. Please make sure to check and respond to emails and voicemails consistently and file any paperwork that is in the bin. Also, I put a task for you on the desk. It involves contacting Mari Vicente about service orgs. that will provide childcare. You will need to look up service orgs, possibly contact them, and then call her and give her the specifics on who they are, their contact info, etc. If you get that done in time, there is filing to be done (anti-hazing forms and info sheets). Thanks!!!

Jamie- Please work event development when you arrive.

I will assign tasks when I get in and assess projects to be done. However, feel free to be self-starters and if you see tasks to be done, please do them! (example: filing, runs upstairs, bulletin board, event tracking emails, voicemails, etc.)